Hiring Paperwork and Procedures for US Citizens or Permanent Residents
In order to set up your Fellowship support, Graduate Student Researcher Appointments (GSRs) or Teaching Assistant Appointments (TAs), there is some paperwork that must be completed:
Please leave the 'Employee ID number' fields blank - they will be filled in after a payroll ID number has been generated. (This is not the same as your student ID number)
Please leave all date fields blank, you will be filling them in during your hiring appointment.
NO STAPLES - They will have to be removed.
1) Patent Agreement:
All students, faculty and staff at UCSD must complete a patent agreement prior to receiving salary or stipend.
Complete your name, date prepared, and department at the top. Read but do not yet sign the Oath of Allegiance section - you will be signing it at your hiring appointment. At the very bottom, print and sign your name, and date it. http://www- bfs.ucsd.edu/pay/f
2) Direct Deposit/Payroll Wage Disposition
Complete entire form; submit with a voided blank check
3) I-9 Employment Eligibility Verification
Section 1 only http://www.uscis.gov/files/for
4) W-4 form for US citizens/permanent resident
AFTER you have completed the forms, please send Kim Graves your availability for a few weekdays between the hours of 9am and 3pm, to come to her office with the completed forms. In addition please bring the following IDs/documents:
ONLY valid passport
BOTH Social Security Card and a valid drivers license
Save yourself a trip, make sure you bring the correct ID. If in doubt, ask.