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Setting up a Printer in Windows

Below are the basic steps necessary for setting up a printer on a workstation running Microsoft Windows.

For a list of central printers in the department and general information about printing in the CSE department, see the printing page.

Windows 7

A typical Windows 7 printer install consists of the following steps:

  • Click the Windows Start button in the lower left corner of your screen and select Devices and Printers
  • Click on Add Printer (towards the top of the window)
  • In Add Printer popup window click select Add a local printer
  • Select the Create a new port radio button
  • Change drop-down selection menu to Standard TCP/IP Port
  • Click Next
  • In Hostname or IP address field enter the host name of the printer (e.g. p1234-b1.ucsd.edu)
  • Click Next
  • Windows 7 contains drivers for most, if not all, printers in CSE.  However if Windows 7 does not detect the printer you'll need to download (and extract if necessary) the latest drivers from HP's website
  • In Printer name field enter printer's name (e.g. p1234-b1)
  • Click Next
  • Click the Set as the default printer checkbox if you want this printer to be your default printer
  • Click Finish

Windows Vista

A typical Windows Vista printer install consists of the following steps:

  • Launch Printers Control Panel applet
  • Double-click on Add Printer
  • In Add Printer popup window left-click select Add a local printer
  • Select the Create a new port radio button
  • Change drop-down selection menu to Standard TCP/IP Port
  • Click Next
  • Vista contains drivers for most, if not all, printers in CSE.  However if Vista does not detect the printer you'll need to download (and extract if necessary) the latest drivers from HP's website
  • In Hostname or IP address field enter the host name of the printer (e.g. p1234-b1.ucsd.edu)
  • Click Next
  • In Printer name field enter printer's name (e.g. p1234-b1)
  • Click Next
  • Click the Set as the default printer checkbox if you want this printer to be your default printer
  • Click the Do not share this printer radio button
  • Click Finish

Windows XP

A typical Windows XP printer install consists of the following steps:

  • Download (and extract if necessary) the latest drivers from HP's website
  • Start/Printers and Faxes
  • Click Add a printer icon
  • Select Local Printer (Don't Auto Detect)
  • Create a new Port; Scroll down to Standard TCP Port; Click Next
  • Enter IP address of target printer. (perform a host lookup via an SSH window - e.g. host p1234-b1); Click Next
  • Finish; Wait for Add Printer Wizard window appears with printer selection panes.
  • Select HP and choose printer model. If model doesn't exist you must download from net (per above); Click Next
  • Enter a printer name - e.g. p1234-b1; Click Next
  • Don't share the printer;Click Next
  • Print a test page if desired
  • Right-click the new printer object (in the Printers window). Select printer Properties
  • Select Device Settings
  • If the printer is equipped with a duplex option (as are most CSE printers) change Total Printer Memory to an arbitrary number greater than 18 megabytes, and change Installable Options/Duplex Unit to Installed


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